Volunteerism


Vancouver Thunderbirds Hockey is extremely grateful to all volunteers and recognizes that we could not effectively run our Association
without your support.


It is mandatory that every family contribute to building our community by committing to a volunteer position
either at the Association, Team Officials, or Team level.

If you have any questions, please contact Joyce Gillespie,
Director of Fundraising and Volunteerism at fundraising.volunteerism@vancouvertbirds.ca 

The volunteer options for the 2017-2018 Season are noted below.

TEAM OFFICIALS VOLUNTEER ROLES DESCRIPTION
Head Coach Actively participate in the division balancing process
  Plan and implement weekly practice plans
  Pre-game preparation and coaching of games
  Coordinate the delegation of responsibilities to assistant coaches
  and Manager
  Establish and communicate team rules
  Supervision of players
  Follow and enforce codes of conduct
  Have fun - get the kids to enjoy the game
  Be mindful of treating all players with fairness and respect
   
  Certification Required:
  Coach 2 - Coach Level (obtain by December 1)
  Respect in Sport - Coach (obtain by December 1)
  Provide current Criminal Record Check
   
Assistant Coach(s) Assist with the division balancing as directed by the division
  managers or head coaches
  Assist with all aspects of practices and games as directed by the
  head coach
  Assist with pre-game preparation
  Assist with the supervision of players
  Provides ongoing support and feedback to the head coach during
  the season
  Follow and enforce codes of conduct
  Have fun - get the kids to enjoy the game
  Be mindful of treating all players with fairness and respect
   
  Certification Required:
  Coach 2 - Coach Level (obtain by December 1)
  Respect in Sport - Coach (obtain by December 1)
  Provide current Criminal Record Check
   
   
Hockey Canada Safety Person Access to medical information via ePact.
  Ensures that the first aid kit is at all practices and games. Also
  ensures maintenance of first aid kit
  Ensures that incident forms are filled out and sent to administration
  if an injury occurs.
  Manages injuries and refers players to qualified professionals.
  Ensure that Return to Play Protocol is followed for all injured
  players.
  In conjunction with team coaches, conducts regular checks of
  players's equipment.
   
  Certification Required:
  HCSP Certification (obtain by December 1)
  Respect in Sport (obtain by December 1)
  Provide current Criminal Record Check
   
   
Team Manager Communication of a team schedule. Discretion to use a web-based
  format such as Team Snap.
  Work with the head coach to organize exhibition games,
  tournaments.
  Obtain necessary equipment and supplies for the team
  Develop an operating budget and present to the team or appoint
  a team treasurer to manage this aspect.
  Coordinate team financial matters
  Secure officials for all home games: or appoint a referee scheduler
  to manage this for the team.
  Payment of officials for all home games: can appoint a volunteer
  Communicate with opposing team managers in regards to games
  Coordinate game sheets and distribute to appropriate parties
  Team Managers should work with the team to assign/divide up
  managerial responsibilities.
   
  Certification Required:
  Respect in Sport - Coach (obtain by December 1)
  Provide current Criminal Record Check
   
   
   
   
ASSOCIATION LEVEL VOLUNTEER ROLES  
Division Manager (Recreational & Initiation) Key contact and communication for the division
  Assigns coaches, assistant coaches, managers, and HCSP people
  to all teams
  Works with coaches to balance teams in recreational and initiation
  Works with Hockey Operations for coaching support
  Works with Hockey Operations to determine affiliates
  Communicates key VTMHA club information
   
   
Thunderball Committee Coordinates all aspects of the Thunderball event
  Communicates with Thunderball Team Coordinators in respect to
  required live or silent auction donations.
  Liases with Thunderball Team Coordinators for volunteer support
  either before or during event.
  Secures live auction packages or experiences.
  Secures venue, meal options, bar support, master of ceremonies
  Arranges online ticket purchasing
   
   
Athletix Coordinator Manage the ticket distribution process to VTMHA teams via the
  Athletix Team Coordinator
  Communicate selling targets per player (4 tickets) and deadline
  date for the selling period.
  Coordinate collection of ticket stubs, all collected funds, and any
  unsold tickets from the Athletix Team Coordinators
  Reconciliation of ticket stubs and collected funds. Follow up with
  Athletix Team Coordinators as required.
  Coordinate with Director of Fundraising on submission of tickets to
  Athletix
  Coordinate with Director of Fundraising on required gaming license
   
   
Giants Night Coordinator Manage the ticket sales and distribution process between VTMHA
  teams and the Vancouver Giants
  Communicate event timing and ticket purchase process to
  Giants Night Team Coordinator
  Collect team payments based on ticket requirements from
  Giants Night Team Coordinator
  Purchase tickets from Giants and distribute to the teams.
  Arrange for Initiation team to play between the 1st and 2nd period.
  Communicate logistics to parents
  Communicate details for 50/50 sellers via the Giants Night
  Team Coordinator.
  Coordinate with Director of Fundraising on required gaming license
   
Initiation Tournament Committee Coordinates all aspects of the VTMHA Initiation Tournament.
  Secures sponsorship support - advertising and/samples
  Coordinates raffle basket contributions from all initiation teams
  Communicates required volunteer support from all VTMHA initiation
  teams - raffle basket table, game sheets, ref payments, etc...
  Secures swag for player gift bags
  Liases with Executive Director for BC Hockey tournament listing,
  tournament permission, etc...
  Coordinate with Director of Fundraising on required gaming license
   
TEAM LEVEL VOLUNTEER ROLES  
Athletix Team Coordinator Attends Athletix meetings and communicates information to the team
  Coordinates the distribution of Athletix tickets to team parents
  Collects completed ticket stubs, all collected funds, and any unsold
  tickets to the Association
  Level Athletix Coordinator
   
Thunderball Team Coordinator Responsible for all communication from the Thunderball Committee
  to their team
  Promotion of the event to their team
  Coordination of their team's silent or live auction itme
  Secure team volunteers to provide 6-8 hours of volunteer time
  required to host the event either leading up to or during the event
   
   
Initiation Tournament Team Coordinator Responsible for all communication from the Initiation Tournament
  Committee to the team
  Coordination of the team raffle basket
  Secure team volunteers to provide support leading up to or during
  the tournament
  Secure team volunteers to provide support leading up to or during
  the tournament
   
Treasurer Collection of deposit cheques for game jerseys.
  Creation of a season budget in conjunction with team officials that
  includes tournaments, team building events, fundraising etc...
  Collection of team fees and VTMHA rep fees (if applicable).
  Determines team fundraising needs and develops a plan if necessary.
   
Tournament Coordinator Works with team officials to source, apply for, and book tournaments
  for the team
  Obtain proper permission to attend the tournament
  Arrange and/or book travel options - i.e. hotel, airfare, etc.
   
   
Referee Scheduler (Pee Wee and below) Responsible for using the online referee booking system to book and
  confirm referees for home games only
  Responsible for the payment of referees from Tbird and team funds.
   
Time/Score Keeper Coordinator Responsible for coordinating and scheduling 3 parents for
  timekeeping (home games) and socre keeping (Away Games)
  Updating the current team schedule with schedule of time/scorekeepers
 

RAMP APP

You don't need to run home just to check the schedule, or get your stats and scores. Check out the new RAMP Mobile App for Apple and Android! COMING SOON!

RAMP Ads

Do you want to reach thousands of users across hundreds of Minor Sports Association websites? Advertising with RAMP has never been easier! Get in touch with us now to discuss your needs.