h-TBirds volunteer program
IMG-1586

Currently Recruiting For:

Division Ambassadors
The Division Ambassador role is primarily a communications one making sure the team staff and parents know the big pieces of information to help them have the best experience possible. We are still looking for 1-2 people in the following division: U6, U7, U11 C, U13 C, U18 C. If interested, please contact Tanya (note this role is not on the volunteer portal).

Social Re-Emergence task group
Remember what it was like to actually see other people? When hockey was more than just dropping the kids off? We need people from across all age divisions to plan some fun, post-Covid activities. Think pub nights for parents, or taking over Dunbar theatre for an age group or just a fun Welcome Kick-off to the Season - really there is no limit to the creativity!

Graphic Designers
We need 1-2 designers to help us put together "What to Expect" information sheets for our divisions over the summer and likely a few fun flyers to support our social re-emergence and fundraising task groups.

Photo Shoot (Event lead and Photographer(s) and maybe Photoshop wizards)
It's time to update our photo library with some updated images! We are looking for 1-2 event leads to get everything organized onsite and also 1-2 photographers who can snap a few (hundred) pics. Bonus if we have anyone willing to lend their Photoshop expertise. 

Fundraising task group
Last year we had a lot of fun with Purdy's and Thunder-No-Ball - it's time to put on the thinking caps again and get the plans in place to help keep things fresh and easy so that we can continue to find ways to keep registration fees down and support the Thunderbird Bursary.

Sponsorship task group
With all of our programs gearing back up, not only do we provide more opportunities for sponsors, we can also provide more elements with some additional help from our local community businesses. From our tournaments to Players Giving Back to Career Mentorship to a lot of other pieces, we need people who can help share the opportunities that exist. 

Thunderbirds Alumni task group
TBirds has some amazing people who have worn the jersey, and we are remiss in losing touch with so many of them. We are looking  for 1-2 leads along with a small team of people who want to help develop an alumni program. Once a TBird, always a TBird!

Buddy Coordinator
Remember when you joined our TBirds family and didn't really know what to expect ... we need someone to help coordinate and match up new families with our 'veteran' families to make the transition as seamless as possible.  This role will be the most busy between late August and mid October. 

Logistics Lead
Have you ever thought about how the bumper pads, hockey nets, goody bags for tournaments got to where they ended up?  There are many great volunteers driving these items from rink to rink.  We need someone to ensure all the necessary items get to where they are suppose to be.

TBirds in the Community Leads
Food Bank Lead - We would like to bring this program to the next level and looking for someone who can dedicate some time into promoting and making this an even bigger event.  You would liase with the Food Bank to create the campaign. 

Blood Bank Drive Lead - We are looking for someone who can get this program off the ground.  You would organize a date where our TBirds can come and donate to this worthy cause.  

FlipGive Lead
We use FlipGive as a fundraising tool for teams to raise funds to be 100% used for their own team. The amount a team uses it is completely up to them but the do reap all the rewards for it so it is a great way to bring down team fees or cover the cost of something special. FlipGive allows people to start adding to their piggy bank over the summer and then add it to their team once they are assigned to one, but we need to get things setup and ready for the season. This role will connect with the FlipGive group to pre-set the teams up and will oversee the communication and work with the team leads to maximize their opportunities this season. 

Tournament Venue Coordinators
Tournaments will be back this season including TBird hosted events on Thanksgiving Weekend (U13 rep), Remembrance Day Weekend (U11 Recreational) and Family Day Weekend (U6-U9). We will need to have 1-2 people oversee all activities occurring at each venue and become the onsite expert. They will also be responsible for the volunteers for that venue. Some venues only have a few games while others get more so we will need approximately 6-8 Venue Coordinators for each tournament. 

 

The Thunderbirds Volunteer Program launched for the 2020-21 season. All youth sport relies on families volunteering their time in a variety of roles both within their team environment but also to ensure the programs that impact across multiple teams are successful.

Volunteer Sign-up Process

Team volunteer roles will be managed within the team with confirmation of roles being fulfilled being sent to the Association by the Team Manager/Team Volunteer Coordinator. All Association volunteer opportunities will be posted using the OnVolunteers software program and families will be able to sign up online for any volunteer opportunities they wish to participate in. The software program will track hours and families will be able to see all upcoming roles.

To sign up for a role:

  • Click here to sign in, your username is your email which you used for TeamSnap registration and password will be the same as your login (please change it when you log in – for help, please use START GUIDE-top right corner of screen). If you cannot login, please contact us at volunteers@vancouvertbirds.ca
  • On the HOME page, there will be a list of Tasks where volunteers are needed
  • Hover your mouse over the Task and double click
  • Choose the date/time(s) by checking off the check box
  • Go down to the bottom of the page and click on Register

For more information, please use the START GUIDE or contact us at volunteers@vancouvertbirds.ca

 

Program Requirements

In true hockey style, the target for everyone to score a hat trick of volunteering!

Goal 1 – Volunteering within your team

The purpose of this goal is to help create a positive team environment and ensure it is a team effort and not left to only the team staff to have a smooth and fun season. Team managers or team volunteer coordinators will provide a sign-up process early in the season for any parents who are not involved as rostered team staff. Below is a list of options but each team can modify and revise as desired in order for parents to assist in ways that may utilize unique skill sets.

  1. Rostered team staff: Coaches – Head Coach, Assistant coaches and on-ice volunteers; Team Manager; HCSP
  2. Treasurer
  3. Volunteer Coordinator
  4. Team Communications person
  5. Fundraising lead
  6. Timekeeper Coordinator
  7. Scorekeeper Coordinator
  8. Two Deep Coordinator
  9. Equipment manager
  10. Referee Coordinator & payments
  11. Social Coordinator – players
  12. Social Coordinator - parents
  13. Statistical support (if requested by Coach)
  14. And so many other options

Note: we are uncertain if tournaments will be permitted in the 2020-21 season but in normal years a TBird tournament coordinator (for TBird hosted tournaments) and a Travel Tournament Coordinator (for any out of town tournaments) could also be potential roles.

There are no exceptions to this requirement. Every family must be an active member of their team in some way.

 

Goals 2 & 3 – Volunteering for Association led programs and events

Each season, a number of programs and events are operated for TBirds both on and off the ice that are outside the team grouping. These range from the balancing or tryout processes, fundraisers, photo day, RecFest, Players Giving Back, Clean Gear Equipment Program and so many more. In order for us to continue to offer these and potentially add other opportunities, volunteers are required in a variety of roles. For each player, a family will be required to volunteer for 3 hours total to fulfill the final two goals of the hat trick, to a maximum of 6 hours per family. Only tasks listed on the official volunteer sign up site will receive credit for the hours, but parents are welcome to work with the Executive Director to set up a new task that they would like to be part of adding to the Thunderbird family.

Examples of potential volunteer opportunities:

  • Special events planning support such as RecFest, rep tryout volunteer coordinator, U6-U9 Skills Competition, Graduating Midgets 3 on 3 tourney, TBirds in the Community event, etc
  • Event on-site shifts such as check-in table at various events, timekeeper at tryouts or balancing, photo day, tournament rink supervisor, two deep for camps/clinics
  • On-ice assistance for U6-U9 skill groups requiring additional coaching support
  • Roles that fulfill the maximum requirement for Goals 2 & 3 include Board member, Division Ambassador, Thunderbird Risk Manager, Thunderbird Volunteer Coordinator, Task Group member (eg sponsorship, coach selection, coach support, sponsorship, fundraising), and Program Leads (eg Players Giving Back, First Shift, TBirds in the Community, etc.)

As they require more hours than other roles, the following team-based roles will exempt the family from being required to complete this part of the program:

  • Head Coach
  • Assistant Coaches (maximum 3 per team)
  • Team Manager (maximum 1 per team)
  • HCSP (maximum 2 per team)

 

Fee Refund

As part of the program, a $75 fee will be collected with the initial registration for each player. All families who achieve the requirements for all three goals will receive a refund on the volunteer program fee. It is expected that batch refunds will be processed twice per season; one prior to Christmas and one at the conclusion of the season. If a family has not reached the requirement, they will not receive any part of the fee refunded. The program requires a full commitment to be eligible for a refund.

 

Opt-out option

For any family that does not want to volunteer for the association elements (ie Goals 2 & 3), you may email volunteers@vancouvertbirds.ca and you will not receive the reminders. However, note that there are no exceptions to assisting within your team environment(s) so Goal 1 is still required to be fulfilled by all as part of ensuring your child and all their teammates have a great season.